Job Title: Office Coordination Specialist
Location: Marlborough, MA (Onsite)
Our client is seeking a dedicated Office Coordination Specialist to join their dynamic team. The successful candidate will be the primary point of contact for all visitors and incoming calls, ensuring a welcoming and professional environment. This role is integral to the smooth operation of our client’s office and requires a proactive individual with a strong commitment to excellence.
Key Responsibilities:
- Serve as the initial contact for all visitors and incoming telephone inquiries, providing a high level of customer service.
- Oversee the maintenance and management of all office spaces, including conference rooms, kitchen facilities, and mail room, ensuring a clean and organized work environment.
- Efficiently schedule meetings and manage the allocation of meeting room spaces utilizing Microsoft Outlook Calendar.
- Coordinate and execute company social events, contributing to a positive and engaging company culture.
- Undertake administrative tasks such as scheduling meetings, arranging travel, and collecting necessary documents from employees.
- Act as a liaison with external vendors and the real estate management company, maintaining positive and productive relationships.
Required Skills and Qualifications:
- Exceptional verbal communication skills, with the ability to interact professionally with a diverse range of individuals.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
- A strong customer service orientation and a commitment to maintaining confidentiality.
- Detail-oriented with the ability to multitask effectively in a fast-paced environment.
- Physical ability to lift up to 25 lbs as required.
- A High School Diploma or GED, coupled with a minimum of 2 years of related experience.
About SSi People:
With over 26 years of industry experience, SSi People has built its reputation and expertise on putting people first. Everything we do works toward delivering an exceptional experience for our consultants, our clients, and our internal team. Through a genuine commitment to people in everything we do. We have developed refined processes and a stellar internal team to deliver talent quickly. More importantly, we focus on building long-term relationships, not transactions. Putting people first is just what we do well.
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